The data security questions to ask of any AI bid tool
Five questions that tell a secure AI bid tool from a risky one: encryption, retention, training, access, and written commitments. What to ask before you upload a confidential bid.
Proposal, bid, and tender review
An objective proposal review in minutes.
Know exactly what to fix before you submit.
REQ 04 · Strong REQ 09 · Weak REQ 12 · Missing
If you win work through proposals, bids, or tenders, ReqFit is for you. Our AI reads your document against the brief, requirement by requirement, and gives you a structured second pair of eyes, not a wall of generic feedback. It shows you where you stand and what needs your attention, while there is still time to act. It works for due diligence questionnaires too.
First review free No credit card Documents deleted after review Never used for AI training
How ReqFit works
From your RFP and proposal to a structured review report in three steps.
01
Upload
Add your RFP and your proposal. PDF, Word or PowerPoint, simple as drag and drop.
02
AI analyses
Our pipeline reads your uploads, pulls out the requirements, and checks your coverage against each one.
03
Get your report
A structured review you can act on, share, or attach to a sign off. Online, PDF and Word.
Upload your RFP and your proposal. Our AI pipeline, built on Google Cloud Vertex AI, reads both documents, extracts the requirements, and scores your coverage. You get a structured review report you can act on, share, or attach to a sign off.
- Ready in minutes
- Mapped to the stated requirements
- Red, amber, green findings
- Section by section breakdown
- Clear fix recommendations
- Review, revise and re-run after edits
Secure today, and tomorrow.
Your proposals carry pricing, methodology, and competitive positioning, so we protect them with encryption built for the quantum era. Connections use TLS 1.3 with hybrid post-quantum key agreement, which means traffic recorded today cannot be harvested now and decrypted once quantum computers mature. Processing stays stateless and logless, and your documents are never used to train AI.
TLS 1.3 · X25519MLKEM768 NIST FIPS 203 Cyber Essentials ICO ZC111039 UK based
Encryption
Post-quantum key agreement
TLS 1.3 with X25519MLKEM768 (ML-KEM, NIST FIPS 203), negotiated automatically by modern browsers.
Data handling
Stateless and logless
Source documents are processed in memory and discarded once your report is generated. We never log document content.
Jurisdiction
UK based and certified
Operated by CASM Labs Ltd, registered with the UK ICO, and Cyber Essentials certified.
Built for every team that competes for work
Whether you call it a proposal, a tender, a pitch, or a due diligence questionnaire, if you're responding to a brief and someone is scoring it, ReqFit can help.
Sales managers and bid teams
Responding to corporate and public sector RFPs. Under pressure to maintain proposal quality across a team without adding to your own review workload. One missed security requirement can cost a contract, reducing your RFP response win rate when it matters most.
Consulting and professional services
Writing bespoke proposals for every opportunity. Too close to your own work to review it with fresh eyes, and rarely with a colleague who has the bandwidth to read it properly before the deadline. A structured proposal review helps you check RFP compliance and lifts bid quality across the board.
Construction and engineering contractors
Tendering for contracts where evaluation criteria are weighted and clearly stated. Strong on price and delivery, less confident the tender document reflects that when it matters. ReqFit checks tender compliance against the stated evaluation criteria to improve tender quality.
Agencies and B2B companies
Pitching for retained clients and project work through a formal RFP process. Proposals written at speed, without confidence they address the brief as written rather than as you interpreted it. Use ReqFit as a proposal checklist to verify your pitch document covers the stated requirements.
ReqFit checks your pitch against the brief's stated requirements. It does not assess or score your creative concept, design, or visual approach, those remain entirely yours.
Teams completing due diligence questionnaires
Answering investor, client, or vendor due diligence questionnaires, often against a tight onboarding deadline. ReqFit checks your responses against the questions asked, so you can see what you have covered and what still needs attention before the document goes back.
Whether you have a bid team or you are the bid team
Coverage
Requirement by requirement, not section by section
Most reviews look at the proposal as a whole. ReqFit works the other way: it works through the requirements in the RFP and checks each one against your response. Each requirement is checked on its own, not skimmed as part of the whole.
Tone
Direct, not diplomatic
If a requirement is unaddressed, the report says so clearly. No padding, no algorithm-generated optimism. You get the same honest read a trusted colleague would give you if they had time to read every word.
Speed
Built for the time you have
ReqFit fits the deadline reality. Upload your RFP and proposal whenever you have the window, get a structured review back ready for your team. No setup. No onboarding. No training. If you can upload a PDF, you can use ReqFit.
Privacy
Encrypted and private
Encrypted in transit with TLS 1.3 and hybrid post-quantum key agreement, secure today and tomorrow, and encrypted at rest. Source documents are discarded once your report is generated. The extracted requirements list is retained against your account so re-runs measure against the same baseline, and is cleared when you delete your account. We do not log document content, and we never train our AI on your documents.
Scope
Works across industries
Proposals, tenders, pitches, bids, and due diligence questionnaires. Whether you are responding to a public sector RFP, a construction tender, a professional services proposal, or a client due diligence questionnaire, ReqFit reads the document and checks it against the stated requirements.
Consistency
Consistent, bid after bid
Whether it is your first review this week or your team's fiftieth, the check is the same. The standard does not slip because someone is busy or the deadline is close.
22:47 · The night before submission
The fourth re-read still can't tell you what's missing.
A ReqFit review can.
What changes when you stop reviewing blind
The difference between submitting with confidence and submitting with fingers crossed.
- You re-read your own proposal and hope you've covered everything
- You find out about missed requirements in the client debrief
- Review quality depends on who has time that day
- You submit not entirely sure where you stand
- The line-by-line check gets squeezed out
VerdictReviewing blind
- Requirements are mapped to specific sections of your response
- Gaps are identified before you submit, with guidance on what to fix
- Every proposal gets the same structured, objective review
- You submit knowing your score, your strengths, and what you addressed
- ReqFit does the compliance review your team doesn't have capacity for
VerdictSubmitting with confidence
Simple, review-based pricing
Pay for what you use. No subscriptions required unless you want one. First review free.
12bids / year
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How reviews work with document size
One review covers up to 200 pages in total: your RFP, your proposal, and any appendices or attachments combined. That comfortably covers the large majority of typical tenders and bids. Larger document sets use one extra review for every additional 200 pages, simply because there is more for the AI to cross-check.
You are never charged automatically. If a review would need more than one review, we show you the page count first, so you can remove any appendices you do not need or confirm before anything runs.
Common questions
Yes. Create an account, upload your documents, and receive a complete review at no cost. No credit card required.
PDF, Word and PowerPoint documents. Both the RFP and the proposal should be uploaded as one of these formats.
Reviews run end to end without your input. The exact time depends on document length, a typical review takes around 10 to 15 minutes but larger proposals will take longer. We send you an email to your results page the instant your review is generated so you don't need to wait around.
Yes. A due diligence questionnaire is a structured set of questions, which is exactly the kind of document ReqFit checks against. Upload the questionnaire in whatever format it comes in, then upload your completed responses along with any attachments your answers refer to. ReqFit works through it question by question and shows you which questions your responses cover and which still need attention before you return it. It checks how well your responses cover what is asked. It does not judge whether your answers will satisfy the assessor.
Yes. Your proposal and the RFP source document are deleted once your report is generated. We retain the extracted requirements list against your account so you can re-run a review on an improved proposal against the same baseline. Connections are encrypted in transit, we do not log document content, and we never train our AI on your documents. We are also Cyber Essentials certified, the UK government backed standard, and you can read the detail on our security page.
Your first review is free, no credit card required. After that a single review is £49, and review packs bring the per-review price down. Monthly and annual subscriptions are available if you want them, but no subscription is required. See the options on our pricing page.
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Coverage 0% · All requirements addressed
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